CFS Billing Executive

Reporting To: Finance Manager

Department: Finance & Accounts / Billing

Job Summary

The CFS Billing Executive will be responsible for handling end-to-end billing and accounting activities related to CWC operations. The role includes invoice generation, accounting entries, MIS preparation, and coordination with CWC and internal teams to ensure timely and accurate billing, collections, and reporting.

Scope of Work & Key Responsibilities

Billing & Invoicing

• Download operational and billing reports from the CFS-MAG software.
• Generate invoices in CFS-MAG as per operations and approved rates.
• Prepare invoice summaries for internal review and management reporting.
• Generate e-invoices in CFS-MAG after due approval.
• Verify the accuracy of billing with operational data before finalization.

Accounting Entries

• Enter sales invoices in Tally.
• Enter purchase invoices in Tally.
• Enter receipts and TDS in Tally after payment realization.
• Enter all payments in Tally in a timely manner.

Month-End & Reporting

• Prepare invoice summaries in the prescribed format.
• Mail all invoices to customers within stipulated timelines (month-end).
• Prepare receipt summaries in customer-prescribed formats after receipt of payments.
• Generate receipts in CFS-MAG after payment realization.

Payments & Bank Documentation

• Prepare agency charges statements in Excel and pass corresponding sales entries in Tally.
• Prepare cheques and NEFT forms for vendor and statutory payments.

MIS & Controls

• Check MIS related to warehouse activities and billing.
• Verify whether invoices have been mailed to warehouse customers.
• Track and follow up on pending warehouse invoices.
• Ensure proper documentation, audit trail, and compliance with internal controls.

Qualifications & Experience

• B.Com
• 2–5 years of experience in billing/accounts, preferably in CFS, logistics, warehousing, or port operations
• Freshers / interns with strong accounting knowledge may also be considered

Key Skills & Competencies

• Working knowledge of Tally and ERP systems
• Familiarity with CFS-MAG or similar logistics software preferred
• Strong Excel and reporting skills
• High attention to detail and accuracy
• Good coordination and communication skills
• Ability to meet deadlines and handle month-end pressure

Key Deliverables

• Accurate and timely invoices and e-invoices
• Zero discrepancy in CWC billing submissions
• Timely month-end invoice and receipt summaries
• Updated MIS and reconciliation statements
• Proper accounting entries and documentation