Sr. Manager Accounts

Position Overview

The Internal Audit Manager will be responsible for ensuring accuracy, compliance, and integrity of all financial transactions within the organisation. The primary role includes verification of vendor invoices, supporting documents, statutory compliance, and internal processes before payment. The candidate must have strong knowledge of logistics operations, bonded warehouse/CFS activities, GST, TDS, and accounting procedures.

 

Key Responsibilities

1. Invoice & Document Verification

• Verify all vendor invoices related to transportation, warehousing, handling, CHA, freight, manpower, and other logistics services.
• Check supporting documents such as contracts, work orders, gate passes, job sheets, PODs, weighbridge slips, warehouse records, customs documents etc.
• Ensure rate applicability as per agreement or PO before approving for payment.
• Identify discrepancies, duplicate billing, excess claims, and non-compliance issues.
• Ensure proper authorization and approval matrix is followed.

2. Internal Audit & Compliance

• Conduct routine & surprise audits across CFS/warehouse/logistics operations.
• Verify GST compliance – tax invoice format, correct HSN/SAC, place of supply, RCM applicability etc.
• Check TDS applicability and ensure correct deduction before payment.
• Review vendor master, ledger scrutiny, and payment release process.
• Monitor statutory records, licenses, bonded warehouse documentation, customs compliance etc.
• Ensure compliance with company policies and SOPs.

3. Financial Controls

• Review accounting entries related to vendor invoices, provisions, reversals, advance adjustments, and month-end closing.
• Identify process gaps and recommend corrective actions.
• Coordinate with finance team for reconciliation of vendor accounts.
• Monitor credit notes, debit notes, outstanding advances, and aging reports.

4. Operational Process Audit

• Understand end-to-end logistics operations: import/export activities, storage, transportation, handling, billing, and customer contracts.
• Review CFS/warehouse processes: receipts, dispatch, storage records, gate control, stock movement, and customs documentation.
• Audit manpower deployment, overtime claim validation, and contractor billing.

5. Reporting & Follow-Up

• Prepare audit findings, MIS reports, and submit to management with recommendations.
• Ensure timely follow-up and closure of audit points.
• Coordinate with operations, accounts, and management teams for process improvements.

Required Qualifications & Skills

Education

• CA / CMA / MBA Finance / M. Com  with strong audit background.

Experience

• Minimum 2–5 years of experience in internal audit, preferably in Logistics / CFS / Bonded Warehouse / Supply Chain industry.

Technical Skills

• Strong understanding of GST, TDS, statutory compliance.
• Knowledge of logistics billing, warehousing, transportation, CFS operations.
• Familiarity with ERP/Tally/Accounting systems.
• Strong analytical, verification, and documentation skills.

Soft Skills

• Detail-oriented with strong problem-solving abilities.
• Good communication and coordination skills.
• Ability to work independently and conduct field audits.
• High integrity and professional ethics.

Key Competencies

• Vendor Invoice Verification
• Statutory Compliance (GST, TDS)
• Internal Audit & Controls
• Logistics & CFS Operational Knowledge
• Risk Assessment
• Process Improvements
• Reporting & Documentation