Administration and Safety Officer
Job Purpose
To establish the proper functioning of the Administration Department at CFS and ensure a safe, compliant, and risk-free working environment by implementing administration controls, safety systems, inspections, audits, and continuous improvement initiatives.
Key Responsibilities
Administration
- Deploy security guards and monitor their duties to ensure effective security coverage across warehouses and premises.
- Secure company premises by patrolling property and monitoring access points.
- Monitor CCTV surveillance systems and inspect buildings, equipment, and security infrastructure.
- Manage visitor entry through gate-pass procedures and report any irregularities or policy violations.
- Arrange and impart training for security personnel and other manpower.
- Monitor attendance of security guards, contract labour, staff, and other manpower through biometric systems and attendance records.
- Manage company assets such as computers, printers, stationery, and housekeeping materials.
- Monitor fuel consumption (diesel, petrol, etc.) and maintain resource utilization reports.
- Prepare reports on observations, incidents, and surveillance activities in consultation with the Head HR.
- Ensure proper hygiene and housekeeping standards across working areas, warehouses, and premises.
- Ensure AMC vendors provide services on time and contracts are renewed as required.
- Coordinate ongoing and new projects by arranging necessary resources and monitoring progress.
- Perform any other duties assigned by management from time to time.
Safety
- Ensure overall safety compliance across CFS warehouses and operational areas.
- Conduct daily toolbox talks (TBT) and safety briefings.
- Deliver safety training as per central guidelines and customer requirements.
- Perform regular safety inspections and audits of warehouse operations and equipment.
- Conduct mock drills and emergency preparedness activities, including fire and evacuation drills.
- Participate in customer safety meetings and audits.
- Drive internal and national safety campaigns.
- Ensure implementation of central safety guidelines at site level.
- Monitor statutory and legal safety requirements and report gaps to stakeholders.
- Ensure compliance with HAZMAT storage and handling requirements.
- Investigate incidents and near-misses and prepare detailed reports.
- Maintain and submit weekly and monthly MIS reports.
- Support annual safety audits and compliance reviews.
Technical / Functional Competencies
- Safety Management Systems & Risk Assessment
- Regulatory & Statutory Compliance
- ISO 45001 & ISO 14001 Awareness
- HAZMAT Storage & Handling
- Safety Audits & Inspections
- Incident Reporting & Investigation
- Emergency Response & Preparedness
- Warehouse Safety Practices (MHE, Fire Safety)
- MIS Reporting & Data Analysis
- Proficiency in MS Office (Excel, PowerPoint)
Required Skills
- Good communication and management skills
- Strong communication skills in Marathi, Hindi, and English
- Strong observation and problem-solving ability
- Detail-oriented with a safety-first mindset
- Ability to coordinate training and safety programs effectively
Qualification
Graduate / B.Sc. / Diploma / BTech with Advance Diploma in Industrial Safety
Experience
2 to 5 years of relevant experience in Logistics / Supply Chain / Warehouse Safety Administration